Check out the frequently asked questions on certificates, special consideration and results.

Check your eligibility in the Student Assessment Procedure.

If you are eligible:

  • Complete the Special Consideration Application form.
  • Lodge the form with the Registrar at the Elgar Student Administration Office no less than 10 working days prior to the examination or assessment or within two working days after the date of the examination or assessment, in unforeseen circumstances (that is, in the case of accidents, illness or family considerations).

The Registrar will notify you of the outcome within 13 working days of the receipt of the application.

Download your form

Results are posted to your registered correspondence address within six weeks of the end of each year. Current students can also view their results at any time on StudentWeb.

You can also obtain copies of past results from Box Hill Institute at a cost. 

Transcript

Complete printout of all results achieved for one or more courses

$15

Statement of Results

Yearly printout of all results achieved for a single course in one year

$10

Statement of Results (Pre 1985)

Search and preparation fee for manual records. Fee still applies whether or not we are finally able to produce a statement.

$50

HELD RESULTS

If you have outstanding fees or fines at any point in the year, your academic results may be held until the outstanding amounts have been paid. You will also be unable to receive a certificate of completion or graduate until all outstanding fees and fines are settled.

 

WRONG RESULTS

If you think there are errors in your results, speak to your course coordinator.

If you think there are errors in your results, speak to your course coordinator.

To apply, complete the Request for Replacement Results form and forward it with the appropriate fee to:

Student Administration, Box Hill Institute
Private Bag 2014, Box Hill   VIC 3128, Australia

Phone: 1300 BOXHILL
Fax: (03) 9286 9018
Email: studentadmin@boxhill.edu.au (signed PDFs only)

Download your form

If you require your replacement copy to be sent to a person or company other than yourself, you must complete the following forms: 

  • Release of Student Information Authorisation
  • Request for Replacement Results/Completion Statement

Please submit the forms and payment to:

Student Administration, Box Hill Institute
Private Bag 2014, Box Hill   VIC 3128, Australia

Phone: 1300 BOXHILL
Fax: (03) 9286 9018
Email: studentadmin@boxhill.edu.au (signed PDFs only)

Download your forms

A certificate is an official award that is issued when you have completed all the requirements for a particular qualification.  A certificate does not list your results.

You may apply for a replacement award or certificate by completing a Replacement Award Certificate form, or request a Statement of Completion which is official letter written on Institute letterhead.

More information is available here.

You need to apply for your Certificate of Completion/Award within three years of completing your course. To apply for your certificate or award download the Application for Award Externally Accredited Course form.

  • Complete and sign the relevant section of the form.
  • Submit the completed form to your course coordinator or the designated awards approval officer in your teaching centre for further processing.

Apprentices, trainees and eligible short course students should not use this form; please contact your teaching centre to organise this.

Download your forms

A condition of your application or enrolment is that you consent to the release of your academic records or statement of progress to your employer, sponsoring organisations or government agencies where appropriate.

The information you provide will be used, where applicable, for the purposes of:

  • accepting your enrolment
  • assessing your welfare needs (if any)
  • processing and advising you of your assessment results and
  • other communications to you as required.

If you are a minor, a person under 18 years of age, we may disclose your personal information to your parent or authorised representative.

More information on Academic Records