Protecting your privacy and your personal information is an important aspect of the way we create, organise and implement our activities on-line and off-line.
Information and communication technologies play a fundamental role in the activities of Box Hill Institute. Protecting your privacy and your personal information is an important aspect of the way we create, organise and implement our activities on-line and off-line.
Box Hill Institute is committed to protecting your privacy. Box Hill Institute collect, use and disclose personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDPA) and other applicable legislation.
‘Personal Information’ is defined broadly in the PDPA as recorded information about an identifiable individual, and includes identifiers such as the individual’s name, email address, postal address, phone number and gender.
(a) Sensitive Information
Box Hill Institute generally does not collect any “Sensitive Information” such as information about your race, political opinion, memberships or political associations, religious beliefs, philosophical beliefs, memberships of professional or trade associations or criminal records. If Box Hill Institute does collect this information, Box Hill Institute will seek consent to collect it if required by law to do so.
When entering the car park or building of a Box Hill Institute owned or managed property, Personal Information may be collected in the form of images recorded by video and camera surveillance systems for the management and security of the property. The Personal Information and images may be collected by Box Hill Institute and Box Hill Institute may collect your Personal Information and images from third parties (e.g. the Police). This information may be used by Box Hill Institute for incident reporting purposes and shared with law enforcement, government bodies, Box Hill Institute staff, subcontractors and insurers. The registration plates of vehicles parked in Box Hill Institute car parks may also be collected and used for the above purposes.
(c) Other Sources
Box Hill Institute does from time to time collect Personal Information about individuals who are, or are employed by, Box Hill Institute suppliers, service providers, contractors and customers. Box Hill Institute generally only collects business or work contact details for these people.
Personal information collected by Box Hill Institute is for the primary purpose of providing the requested course of study. This includes information used:
Information may also be collected for the following related secondary purposes
Information may be disclosed to the following types of organisations, upon written application where there is a specific reason and where the disclosure is required or authorised by law:
The Box Hill Institute websites are as follows:
(collectively “Box Hill Institute websites”).
When you visit the Box Hill Institute websites, the web server collects a small amount of information to facilitate its operation. The information collective about your site visit includes:
A cookie is a small file containing certain pieces of information that a website creates when you visit the site. It can track how and when you use a site, which site you visited immediately before, and it can store that information about your computer. Cookies cannot be used to run programs or deliver viruses to your computer. There are two types of cookies, session cookies and persistent cookies. The Box Hill Institute website may use session cookies which are stored in temporary memory and are not retained after you close the browser session
Opting Out of Collection of Site Visit Data
You cannot opt out of the site visit information that is collected for analytics purposes. If you choose to disable cookies in your browser this may impair your ability to browse, read, and download information contained on the Box Hill Institute website, and Box Hill Institute may be unable to personalise your web experience. However, you may still access Box Hill Institute services by contacting the office through other methods such as telephone, fax or mail.
Use of Site Visit Data
The Box Hill Institute website collects site visit data as identified above to better understand general user trends at an aggregate level and improve web performance, web services, and website maintenance.
To the extent that site visit data could make you identifiable, Box Hill Institute will not attempt to identify individuals from the records the server automatically generates, unless required to do so as part of an internal investigation or for another law enforcement-related purpose, and then, only in compliance with the PDPA.
Box Hill Institute may also use site visit information for security audits to protect against threats from hackers, and for other law enforcement and security purposes.
Disclosure of Site Visit Data
Box Hill Institute will not disclose the personal information collected as part of your site visit to a third party without your consent, unless we are required or authorised to do so by law or other regulation. In the event of an investigation into suspected unlawful or improper activity, a law enforcement agency or government agency may exercise its legal authority to inspect the web server’s records (e.g. in relation to hacking or abusive messages).
At times, Box Hill Institute may provide links from our websites to other websites or mobile apps operated by third parties. These links are provided only for your convenience and intended to add value to your visit. However, by including these links, we do not have control over these sites and services, which are independent from Box Hill Institute and have separate privacy policies and terms and conditions.
This privacy statement does not extend beyond this website. When linking to other sites from this website, we recommend that you read the privacy statement of that website to familiarise yourself with its privacy principles.
Box Hill Institute may on occasion take and publish photographs of students involved in Box Hill Institute activities on and off campus for educational and promotional purposes, and may publish photographs in hard copy or via electronic media or on Box Hill Institute's website. Such photos may be viewed by the general public. If you object to your photograph being taken or wish to restrict its use, please notify the photographer at the event.
As a result of the Box Hill Institute's regulatory reporting requirements to provide student and enrolment- related information periodically to both state and commonwealth governments, you may receive an invitation to participate in surveys, including the National Student Outcomes Survey, managed by the National Centre for Vocational Education and Research (NCVER).
In addition, you may be invited to participate in a government endorsed project, and/or may be contacted by the Victorian Skills Commission (or person’s authorized by the Commission) for audit purposes.
Box Hill Institute are required to provide the Victorian Government, through the Department of Education and Early Childhood Development, with student and training activity data which may include information you provide on your enrolment form. Information is required to be provided in accordance with the Victorian VET Student Statistical Collection Guidelines.
The Department may use the information provided to it for planning, administration, policy development, program evaluation, resource allocation, reporting and/or research activities. For these and other lawful purposes, the Department may also disclose information to its consultants, advisers, other government agencies, professional bodies and/or other organisations. You are advised that you may be contacted and requested to participate in a National Centre for Vocational Education Research survey or a Department-endorsed project or audit or review.
The Education and Training Reform Act 2006 requires Box Hill Institute to collect and disclose your personal information for a number of purposes including the allocation to you of a Victorian Student Number and updating your personal information on the Victorian Student Register.
Box Hill Institute is collecting the information in the enrolment form for the purpose of assessing your entitlement to Commonwealth Assistance under the Higher Education Support Act 2003, and allocation of a Commonwealth Higher Education Student Support Number (CHESSN) to you. Box Hill Institute will disclose this information to the Australian Government for those purposes. The Australian Government will store the information securely. Box Hill Institute and the Australian Government will not otherwise disclose the information without your consent unless required or authorised by law.
VET Student Loan Applicants:
Box Hill Institute is collecting information in the enrolment form for the purpose of assessing your eligibility for a VET Student Loan under the VET Student Loans Act 2016 and allocation of a Commonwealth Higher Education Student Support Number (CHESSN) to you. Box Hill Institute will disclose this information to the Australian Government for those purposes. The Australian Government will store the information securely. Box Hill Institute and the Australian Government will not otherwise disclose the information without your consent unless required or authorised by law.
Box Hill Institute are also collecting information for the purpose of being able to apply for a Unique Student Identifier on your behalf, or verify a Unique Student Identifier that you have supplied, under the Student Identifiers Act 2014. Box Hill Institute will disclose this information to the Student Identifiers Registrar.
You have a right to access Personal Information collected and held by Box Hill Institute and to have it corrected if it is wrong.
Please contact our Privacy Officer using the details set out below if you wish to:
Any information that we provide in response may be limited to the extent permitted by any applicable law.
Box Hill Institute
E9.G27, 465 Elgar Road, BOX HILL VIC 3128
For more information in relation to privacy at Box Hill Institute, please email firstname.lastname@example.org