Where you are unable to present the original document pertaining to your citizenship/residency and age, you are required to present a certified photocopy instead, at enrolment.

(For students enrolling via the post, the certified photocopies must be mailed. A faxed or scanned replica is not sufficient).

A certified photocopy, is one that has been endorsed as a true copy of the original by an authorised person. To obtain a certified photocopy, you must take the original and a photocopy to an authorised person, and the authorised person must write on every document “this is a true copy of the original”, along with signing their name and designation (eg. “Pharmacist”).

The only persons authorised to certify a photocopy as a true copy of the original for this citizenship/residency evidence purpose, are:

  • a justice of the peace or a bail justice
  • a public notary
  • an Australian lawyer (within the meaning of the Legal Profession Act 2004)
  • a clerk to an Australian lawyer
  • the prothonotary or a deputy prothonotary of the Supreme Court, the registrar or the deputy registrar of the County Court, the principal registrar of the Magistrates’ Court or the registrar or the deputy registrar of the Magistrates’ Court
  • the registrar of probates and the assistant registrar of probates
  • the associate to a judge of the Supreme Court or of the County Court
  • the secretary of a master of the Supreme Court or of the County Court
  • a person registered as a patent attorney under Chapter 20 of the Patents Act 1990 of the Commonwealth
  • a member of the police force
  • the sheriff or deputy sheriff
  • a member or a former member of either House of the Parliament of Victoria
  • a member or a former member of either House of the Parliament of the Commonwealth
  • a councillor of a municipality
  • a senior officer of a council as defined in the Local Government Act 1989
  • a registered medical practitioner within the meaning of the Medical Practice Act 1994
  • a registered dentist within the meaning of the Dental Practice Act 1999
  • a veterinary practitioner
  • a pharmacist
  • a principal in the (State) teaching service
  • the manager of a bank
  • a member of the Institute of Chartered Accountants in Australia or CPA or the National Institute of Accountants
  • the secretary of a building society
  • a minister of religion authorised to celebrate marriages (not a civil celebrant)
  • a person employed under Part 3 of the Public Administration Act 2004 with a classification that is prescribed as a classification for statutory declarations, or who holds office in a statutory authority with such a classification
  • a fellow of the Institute of Legal Executives (Victoria) .