Policies and procedures

Policies and procedures

Our policies and procedures outline student rights and responsibilities. They include Box Hill Institute’s responsibilities to students, who are affected by these policies and procedures from student selection to student assessment.

How do policies and procedures affect students?

Policies and procedures not only outline the rights and responsibilities of students but also Box Hill Institute’s responsibilities to students. Policies and procedures affecting students range from student selection to student assessment.

 

Student Right of Complaint

If a student would like to escalate a problem or complaint outside the institution, you can contact the Victorian Ombudsman to seek further assistance.

The Ombudsman investigates complaints made against staff who work for government departments, statutory authorities and local councils. The Ombudsman has a team of experienced enquiry and investigation officers who handle enquiries and complaints received by the office.  There is a Student Grievance Policy, which can be followed as a first point of call.

 

Child Safety

BHI Group is committed to child safety. We have specific policies, procedures and training in place that supports all employees to achieve the following commitments.

  • Preventing child abuse, identifying risks early, and removing and reducing these risks. We have zero tolerance of child abuse, and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures.
  • Complying with our legal and moral obligations to contact authorities when we are worried about a child’s safety.
  • The cultural safety of Aboriginal children, the cultural safety of children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability.
  • The safety, participation and empowerment of all students, including children.
  • Regularly training and educating our employees, contractors and volunteers on child abuse risks

Child Safe Policy Child Safe Procedure | Child Safe Code of Conduct

Student Rights and Box Hill Institute Obligations

It is the responsibility of the Institute to inform students in writing, as soon as practicable, of any changes to the Institute that may impact on the agreed training services with the student.  Changes may include (but not limited to) the appointment of a new CEO, entering into partnership for a third party to provide the training services or changes to an existing partnership where training services are being provided by another organisation.

 

Student Code of Conduct

The Student Code of Conduct applies to all students across the Box Hill Institute and CAE community and aims to ensure the safety, comfort and well- being of everyone at the Institute.
Ensure your actions and words support teaching and learning:

  • Be punctual and meet all attendance requirements, submit your own words truthfully and on time.
  • Follow your teacher’s instructions in regard to mobile phone use in class. 

Respect yourself and others:

  • Harassment, vilification, bullying including cyber bullying, physical, psychological, sexual abuse including child abuse, and verbal assault is not acceptable and will not be tolerated.
  • You must not use information and communication technologies, such as email, mobile phones, text or instant messaging and websites to engage in behaviour that could reasonably be considered to have a negative impact on another person, cause them harm, or make them feel unsafe.
  • Respect the right to privacy and the property of others including their intellectual property.
  • Be free from the influence of alcohol and/or drugs on campus. Students under the influence will be requested to leave the Institute.
  • Illegal activities will be referred to the police.
  • Refrain from smoking in all campus buildings and grounds, or littering or damaging, stealing or misusing any Institute property.
  • Comply with Box Hill Institute and CAE policies and procedures.

Breaches of the Student Code of Conduct may result in action according to Institute policies and procedures including the Student Conduct Management Policy.

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Academic Related


Commonwealth Entitlements Review of Decisions

Policy Procedure – HECS Help and SLE Balance
Procedure – Fee-Help Balance


Higher Education Advanced Standing

Policy Procedure


Higher Education Student Progression

Policy Procedure
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Assessment and Monitoring

International Inbound Students Monitoring of Course Progress

Policy Procedure


Conduct of Examinations

Policy Procedure


Conducting VET Assessment

Policy Procedure

Higher Education Assessment

Policy Procedure

Recognition of Prior Learning, Current Competence and Credit Transfer

Policy Procedure
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Attendance

Student Attendance

Policy Procedure
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Conduct Management

Student Conduct Management

Policy Procedure

Plagiarism, Collusion and Cheating

Policy Procedure

International Student Orientation

Policy
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Deferment

International Inbound Students Deferment, Suspension or Cancellation of Enrolment

Policy Procedure

Student Deferment of Offer

Policy Procedure
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Enrolment and Transfer

International Inbound Students Transfer between Providers

Policy Procedure

Inbound International Student Deferment, Suspension or Cancellation of Enrolment

Policy Procedure

International Inbound Students Refund

Policy Procedure

Refunds for Domestic Students

Policy Procedure

Student Enrolment

Policy Procedure
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Gifts, Benefits & Hospitality

Gifts, Benefits & Hospitality

Policy Gift Register
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Granting Awards

Granting of Awards

Policy Procedure
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Grievances and Complaints

To submit feedback or a complaint, please email customer relations

Complaint: Student, Customer, Client and Stakeholder 

Policy Procedure
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Leave of Absence

Inbound International Student Deferment, Suspension or Cancellation of Enrolment

Policy Procedure

Student Leave of Absence

Policy Procedure
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Privacy & Freedom of Information

Privacy & Data Protection

Policy Procedure

Freedom of Information

Statement Download request
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Protected Disclosure

Protected Disclosure

Policy Procedure – BHI, CAE
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Safety and Other General Policies

Occupational Health and Safety

Policy

Off-site Educational and/or Recreational Activities

Policy Procedure

Stakeholder Feedback

Policy

Intellectual Property

Policy Procedure – BHIG
Procedure – Copyright

Mobile Devices 

Policy

Alcohol and Other Drugs

Policy Procedure

Prevention of Workplace Discrimination, Bullying & Harassment

Policy
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Student Selection

Student Selection

Policy Procedure
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Student Welfare and Disadvantage

Learners with a Disability

Policy Procedure

VTAC Special Entry Scheme

Policy Procedure

Student Welfare and Support

Policy
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