Box Hill Institute is closely monitoring the evolving situation regarding the Coronavirus (COVID-19) pandemic. The health and wellbeing of our community is our highest priority.
Box Hill Institute prioritises the health and safety of students and employees on our campuses.
For our return to campus, vaccination is our best protection to keep our people safe and protect the community against the spread of COVID-19.
Due to an update in policy from the Department of Education, Box Hill Institute has made the decision to align the student vaccination requirements on campus with the current requirements for employees.
Taking a risk based approach, BHI have implemented the aligned timeline for students and employees to provide opportunities to support our students to complete assessments in 2021 while still prioritising the safety of our students and teachers.
This means that partially vaccinated students can now attend on campus up until the 26th November 2021. From the 26th November 2021 all students and employees on campus will be required to be fully vaccinated.
Key Dates
The vaccination requirements do not include students who are attending on campus to complete secondary school subjects or those that have a medical exemption
How do I show that I am vaccinated?
Your teachers will be required to ask you to prove your vaccination status using the Service Victoria app or by showing one of the accepted vaccination status records. These include:
You can link your vaccination status to the Service Victoria app by following the instructions.
Students who cannot provide the required vaccination evidence will not be allowed on any Box Hill Institute campus.
There may also be security guards and Covid marshals on campus, who may ask to see your Covid vaccination status on campus.
Moving forward, Box Hill Institute will be establishing a process for checking student vaccination status. More information on this will be provided shortly.
What do I do if I’m not vaccinated and don’t have a vaccination status?
If you have not had your first vaccination yet and don’t have a vaccination status, but try to come on campus, your teacher will inform you of the current vaccination requirements and will ask you to leave campus. You may also be directed to Student Life offices location on campus for more information about the mandatory vaccination requirements and support information.
If you have an issue or concern with the mandatory vaccination requirement, please email: returntocampus@boxhill.edu.au
How do I book a Vaccination appointment?
To book a vaccination appointment, visit the Victorian Government online portal, call the COVID-19 hotline on 1800 675 398, or speak to your GP or pharmacist. Book your vaccine appointment | Coronavirus Victoria
Do I still need to scan the QR codes in buildings at Box Hill Institute campuses?
Yes, as part of our COVID safe protocol, all people including employees, students and visitors coming on campus must use the QR codes for every building they enter, every day. As the return to campus increases, teachers will be required to check QR code completion for students in the classroom.
Support Information
We understand that this mandatory vaccination requirement may be challenging for some of you.
If you do find this requirement challenging or worrying, we encourage you to make an appointment to speak to one of our Student Counsellors. You can call (03) 9286 9891 or email studentlife@boxhill.edu.au to book an appointment.
If you have an issue or concern with the mandatory vaccination requirement, please email: returntocampus@boxhill.edu.au
The Victorian Chief Health Officer has advised that all higher education workers (including employees in higher education, TAFE and training and adult education settings), are required to be vaccinated against Covid-19 in order to continue to work onsite.
Employees are required to provide evidence that they:
From Friday 26 November, all employees are required to provide evidence that they are fully vaccinated to Box Hill Institute in order to work onsite.
Submitting your vaccination evidence
All employees who wish to attend campus must submit vaccination evidence to covidvaccinations@boxhill.edu.au. This inbox is monitored by HR Operations and Health, Safety and Wellbeing.
The following may be used as vaccination evidence:
How do I book a Vaccination appointment?
To book a vaccination appointment, visit the Victorian Government online portal, call the COVID-19 hotline on 1800 675 398, or speak to your GP or pharmacist. Book your vaccine appointment | Coronavirus Victoria
As we return to onsite learning, it is important that we continue to display COVIDSafe behaviours to minimise the spread of COVID-19. This includes:
Density Limits
Learning and teaching spaces at Box Hill Institute are not subject to density limits. All other public-facing areas of campus must apply a density limits of one person per two square metres.
All other spaces (including offices)
Box Hill Institute is closely monitoring the evolving situation regarding the Coronavirus (COVID-19) pandemic. The health and wellbeing of our community is our highest priority.
Please refer to our FAQs and website links below to stay up to date with the latest information, advice and responses. Thank you for your help with this.
Due to a recent exposure at a Box Hill Construction site located close to our Nelson and Elgar campuses, teachers and students are encouraged to limit activity on Nelson and Elgar campuses this week. All classes at Nelson campus for Monday 6 September have been cancelled. Further communications will be issued later today regarding further activity for this week.
Please remember to:
Current exposure sites in Box Hill
Due to the ongoing level of community transmission and the continued number of unlinked cases across the state, Victoria’s lockdown is extended. Almost all of the current lockdown restrictions will remain in place until 70 per cent of Victorians have had at least one dose of vaccine. This is estimated to be around 23 September.
This means there are no substantial changes to the way Box Hill Institute is currently operating for both staff and students. We will continue working and studying remotely, with only authorised workers / students with permits allowed to attend on campus / site.
More information on restrictions can be found on the Department of Health and Human Services website.
Permits
Permits are required for any student who is attending a Box Hill Institute campus or work placement (or contracted site) to work, study or undertake a mandatory work placement.
Permits will be approved for students undertaking activities in line with the Authorised Provider and Authorised Worker list. All other employees and students are to remain working / learning remotely.
If any student is found to have completed a permit with false or misleading information or using it for unauthorised travel, the permit will be void and heavy fines will apply.
Process for Obtaining a Student Permit
Your teacher or Course Coordinator will complete your details on a Student Permit Template with the days, dates and times you will be required on campus or attending a work placement.
A Manager will sign the template and you will be sent a PDF version, which you will be asked to sign. This must be carried with you, along with your Student Card, when you travel to and from, and while you are on, campus. You are only eligible to travel with the permit on the times and dates identified.
Please do not attend campus if you have not been invited to return.
If you are attending campus for an approved class, please remember to:
If you are unwell, even with mild symptoms, do not attend campus or any workplace. Please speak to your teacher or Course Coordinator to make alternative arrangements.
If you have urgent questions, please contact your Course Coordinator or email returntocampus@boxhill.edu.au.
Cafés
The cafés at Elgar, Nelson and Lilydale are closed.
Libraries
The libraries are closed however, library staff can be reached by leaving a message on (03) 9286 9283 or by emailing library@boxhill.edu.au. Library staff are working remotely but can still assist you with advice and training on library resources, including the online resources available to you while access to hardcopy resources is not possible.
Student Life
If you require support during this time, please contact Student Life on (03) 9286 9891 or email studentlife@boxhill.edu.au.
For International Students, please contact the International Student Wellbeing Officer, Nikki Singh on (03) 9286 9445 or via email at nikita.singh@boxhill.edu.au.
If you have questions about your academic progress and would like assistance with your assessments, please contact the International Academic Advisor, Faz Maghami on (03) 9286 9734 or via email at f.maghami@boxhill.edu.au.
Campus Security
If you are concerned for your safety at any time while on campus you can call security. For those students who are on campus extremely late or early, having someone with you to walk to your car and see you off can be a relief.
You will see our security staff in the student lounges and around campus, sometimes driving their bright little hatchbacks. So, if you’re feeling uncomfortable or afraid, talk to them, call them, make them aware of what is going on. They are here to help you and help the Institute to manage any safety issues that occur. See phone numbers for Box Hill Institute campuses listed below.
Box Hill - Elgar, Nelson & Whitehorse Campus's
03 9286 9286
City Campus
03 8892 1700
Lilydale Campus
03 8892 2555
An increased level of cleaning and hygiene is occurring in high-traffic areas including building entrances, hallways, lifts, stairwells, bathrooms, and libraries. There is also a focus on high-touch surfaces, this includes tables, benches, handles, switches, railings, taps, toilets and sinks.
We are using hospital grade cleaner and sanitiser, and cleaning staff are required to wear gloves and follow all necessary hand hygiene and OHS protocols.
Hand sanitiser is available on campus, as part of the entry screening process, at most entrance points and is also available in all classrooms. As part of daily cleaning, all soap dispensers are checked and refilled when empty.
Hygiene caddies are also located in classrooms for students and staff to use should they need to clean surfaces, in particular high-touch, shared surfaces such as keyboards and computers.
Cleaning is conducted in accordance with the government’s COVID-19 cleaning guidelines, as per Australian Government Department of Health’s Environmental cleaning and disinfection principles for COVID-19.
Physical Distancing – maintaining 1.5 meters between yourself and others on campus – reduces close personal contact and has been identified as an effective measure for reducing the potential spread of COVID-19. As part of our approach to provide a safe environment for everyone on campus, Box Hill Institute has adopted the government guidelines re: COVID-19. Please see FAQs for more details.
The more space between you and other people, the harder it is for the virus to spread and infect people.
Only students who have been invited, who are well, have no symptoms of COVID-19 and present no risk, are eligible to return to campus.
Students with underlying health conditions or in high-risk categories that mean they are vulnerable should talk to their Course Coordinator before returning to campus.
If you are feeling unwell or have cold or flu symptoms, please do not attend campus. Thank you.
Increased health and safety measures have been introduced to ensure the safety of all people on site at each campus. This includes increased cleaning schedules and wiping of shared surfaces.
To assist with contact tracing, each building is marked with a QR code – either on the outside of the building or inside the building – which you must scan and complete the QR code before or when you enter a building.
Your information will not be released publicly or shared with any third party, except the government agency responsible for contacting people who may have been exposed to COVID-19 or where otherwise required for the purposes of contract tracing.
Your details will only be kept for the period specified by the Department of Health and Human Services.
We have introduced QR codes to make it easier to record details of everyone who comes onto our campuses. All students are required to scan the QR code on a poster on the outside of each building or inside the building, before or when they enter that building. You will need to scan the QR code with the camera or QR code scanner app on your Smartphone. Then go to the link contained in the QR code, complete your details in the form and submit.
If you are unable to scan the QR code, please make sure you record your details at the Entry Monitoring Screening station and please note the building or buildings you will be accessing while you are on campus.
All details collected via the QR codes are collected for contact tracing in the event of a suspected Covid-19 case on campus.
Your information will not be released publicly or shared with any third party, except the government agency responsible for contacting people who may have been exposed to COVID-19 or where otherwise required for the purposes of contract tracing.
Your details will only be kept for the period specified by the Department of Health and Human Services.
The café at Elgar and Nelson café are open from 8:00am to 3:00pm Monday to Friday.
Lilydale Point of View Café is open from 8:00am to 3:00pm Monday to Friday.
The Elgar, Nelson and Lilydale libraries are open from 8:30am to 4:30pm, Monday to Friday. The City library remains closed at this point in time.
Yes, you can! If you are interested in finding out more about locating and accessing our library eBooks visit StudentWeb here.
Box Hill Institute has implemented the physical distancing guidelines provided by the Victorian Department of Education and Training:
We have also implemented the following measures at all Box Hill Institute campuses:
Box Hill Institute has implemented an increased level of cleaning across campuses in response to COVID-19. Cleaning is conducted in accordance with the Victorian Government’s COVID-19 cleaning guidelines.
Victorian DHHS Cleaning and disinfecting to reduce COVID-19 transmission
This includes:
We are continuing to monitor and review our cleaning measures to ensure strong standards and the health and safety of our community.
Blended learning at Box Hill Institute means that you will be connected to your learning and assessment through a combination of in-person and technologically enabled experiences.
Your study will be supported by teachers and resources available to you through scheduled classes and workshops held on campus and online.
Blended learning offers the best mix of the flexibility of online learning, with the benefits of the personal experience of face-to-face learning as well.
If you require support during this time, please contact our Student Life team on (03) 9286 9891 or email us at studentlife@boxhill.edu.au
We are here to help and answer your questions during this challenging time.
For international students, please contact our International Student Wellbeing Officer, Nikki Singh on (03) 9286 9445 or email Nikki at nikita.singh@boxhill.edu.au
We are here to help and answer your questions during this challenging time.
Currently, Box Hill Institute is closed for applications to International Student Emergency Relief.
If you are an international student in Victoria experiencing financial hardship, you may be eligible for emergency financial support through the Victorian Government’s Extreme Hardship Support Program.
The program is for temporary and provisional visa holders and undocumented migrants, including international students who:
To apply for this program, please visit www.redcross.org.au/vicrelief
For further information on the range of support available to international students from the Victorian Government, please visit: www.studymelbourne.vic.gov.au
Apprentices and trainees who have been suspended or lost their job completely can register with the Victorian Government’s Program for retrenched apprentices and trainees.
You can apply for the new Jobseeker payments if both the following apply:
If you’re seeking Jobseeker payments, you do not need to provide an employment separation certificate. This means that if you’ve had your apprenticeship suspended but not terminated, – you are still eligible for Jobseeker payments.
If you’re looking for alternative employment, you can:
Register with the Victorian Government’s Working for Victoria program
Access the Australian Government’s Jobs Hub
If you have questions about your academic progress and need assistance with your assessments, please contact the International Academic Advisor, Faz Maghami on (03) 9286 9734 or email Faz at f.maghami@boxhill.edu.au
While we are working through this phased transition back to campus, we’re interested to hear from you and get your feedback.
We encourage all students to share their feedback with us. We are interested in hearing about any feedback you have regarding our processes and procedures on campus in response to COVID-19.
Please send your feedback to customerrelations@boxhill.edu.au
By collecting and reviewing this feedback, our project team will be able to ensure that our processes and procedures are working effectively in our goal to keep you safe. Thank you.
Department of Health and Human Services (Victorian Government)
Department of Education and Training (Victorian Government)
Department of Health (Australian Government)
Department of Education, Skills and Employment (Australian Government)
Translated resources for people from culturally and linguistically diverse backgrounds