Application & Enrolment Process for International Students _Box Hill Institute

If you are an international student and want to study at Box Hill Institute, we can guide you through the enrolment process.

Note: Box Hill Institute does not accept enrolments from international students who are aged under 18 at the time of course commencement.

Each Box Hill Institute course has its own entry requirements.

Each course listing in this guide provides you with details on eligibility, selection criteria, study mode and how to apply.

There are two ways of applying for a course at Box Hill Institute:

  1. Apply direct to Box Hill Institute
  2. Application through

Submit the application form and the required documents to:

Box Hill International
Box Hill Institute
465 Elgar Road Box Hill,
Victoria 3128 Australia


The application form can be downloaded from the Box Hill Institute website.


Become a Box Hill Institute Student in 3 Easy Steps:


You must meet the entry requirements to be eligible to gain entry into a course.

Check to see if the course requires any additional requirements such as:

  • attendance at an information session or interview
  • demonstration of portfolio
  • completion of audition or assessment



If your application is successful, you will receive a Letter of Offer for a place at Box Hill Institute.

The time taken to assess your application depends on the prerequisites that need to be met. For example, applications for media, art, design and music often take longer than other programs.

If your application is unsuccessful, you will receive notification stating the reasons for this.

About your offer

The Letter of Offer may include conditions.

Unconditional offers

If there are no conditions, secure your place by accepting the offer as soon as possible.

Conditional offers

If there are conditions, all conditions stated in the Letter of Offer must be met before accepting the offer. You are required to show evidence that you have met these conditions, for example: results of IELTS test, etc.



Acceptance of Offer

You must:

  • read the Refund Policy and the Student Agreement Form with Box Hill Institute which accompanied the Letter of Offer
  • return the signed copy of the Student Agreement with Box Hill Institute either by mail or email
    (NOTE: Fees will not be accepted until we have received the signed copy of the Student Agreement with Box Hill Institute)
  • pay the Course Fees and the Overseas Student Health Cover (OSHC), as stated in Letter of Offer, by bank cheque, credit card or telegraphic transfer. 


Obtain your Pre-Departure Package and Student Visa

After your acceptance documents have been received, Box Hill Institute will send you:

  • your Confirmation of Enrolment (COE) for application of your student visa
  • Box Hill Institute’s Online Student Arrival Guide containing information on pre-departure and living in Australia, information about accommodation and airport reception arrangements. Please submit the Accommodation and Airport Transfer Request Form a minimum of seven (7) working days prior to your arrival date
  • you will need to apply for your student visa through an Australian diplomatic mission or one of Box Hill Institute’s representatives


Entry to Box Hill Institute’s academic courses is based on English proficiency and your academic record.

Special entry for mature-aged students (over 18 years of age) is also available and will be considered on the basis of past secondary study, employment skills or work experience.

To improve your English, you can undertake courses in general and academic English, designed specifically for intending students at Box Hill Institute or any other TAFE institute in Australia.



Applicants are required to provide evidence of their English language ability.




iBT ^^

Pearson Test (PTE)

Cambridge English Advanced (CAE)


> For direct entry to most Certificate, Diploma and Advanced Diploma courses (except for Nursing and Early Childhood and Education courses)



(with no communicative
skill score less than 42)


Minimum score of D in each of the four components

> For direct entry to most Associate Degree
and Bachelor Degree courses

(with no band
score less than 5.5


(with no communicative
skill score less than 50)


Minimum score of C in each of the four components

> For Graduate Diploma and Master Degree

(with no band
score less than 6.0)


(with no communicative
skill score less than 58)


Minimum score of C in each of the four components

> For Bachelor of Early Childhood Education

(with no band
score less than 7.0)


(with no communicative
skill score less than 65)


minimum score of B in each of the four components

> For Diploma of Nursing*

(with no band
score less than 7.0)


(with no communicative
skill score less than 65)

Not accepted by ANMAC^^^

minimum score of B in each of the four components

^ International English Language Testing System (IELTS)
^^ Test of English as a Foreign Language (TOEFL)
^^^ Australian Nursing and Midwifery Accreditation Council (ANMAC)

*Please see English language requirements



Students are assessed at orientation using the Box Hill Institute entry placement test and interview and placed in the appropriate class level.

Other English language proficiency tests such as IELTS and TOEFL are taken into consideration when placing students. The Box Hill Institute offshore pre-entry test should only be used as a guide in determining class placement.

Teachers are responsible for assessing students’ progress. Assessment methods include:

  • listening, reading, writing and speaking
  • in-class activities
  • homework tasks
  • formal and informal class tests
  • interview with a staff member
  • pair and group work
  • research assignments
  • Computer Assisted Language Learning tasks (CALL)
  • level of participation in class work and class activities
  • end of course tests.

As well as attending classes and participating in all set work, students develop their English language skills outside the classroom, such as reading newspapers, watching television and having conversations in English.



If English Language studies are required, the duration of studies will be decided by the results obtained from Box Hill institute Pre-entry English Placement test, or results in one of the above accepted tests.

Applicants with insufficient ability in English language may be required to undertake an ELICOS program (English Language Intensive Courses for International Students).


To reach 5.5 equivalent

To reach 6.0 equivalent

To reach 6.5 equivalent


10 weeks

20 weeks

30 weeks


20 weeks

30 weeks

40 weeks

If you have previous studies or experience relevant to your course you may be eligible to apply for Recognition of Prior Learning (RPL), Recognition of Current Competency (RCC) or Credit Transfer (TR) subject credits or exemptions.

RPL is a process through which people can gain entry to or credit in recognised courses based on competencies gained. The competencies may have been gained through experience in the workplace, voluntary work, social or domestic activities or through informal or formal training. RPL does not include any additional training at the unit of competency or module level.

RCC applies if you have previously successfully completed the requirements of a unit of competency or module and are now required to be reassessed to ensure that the competence is being maintained.

TR recognition is obtained through agreements between institutions and organisations as to the credit value of a specific course/program. This includes students studying the same national unit of competency in another course either at Box Hill Institute or elsewhere.

To apply for course credit you will need detailed documentation, which includes academic transcripts, as well as an outline of the course, and subjects you have studied or the competencies you have gained.

If applying before enrolment, please forward all documentation with the International Student Application form.

If applying after enrolment, bring the information with you, and speak to the course coordinator.

You must apply for RPL or course credits no more than two weeks after the course starts, and will be required to accept in writing any course credits granted. There may be a fee for assessing your RPL claim. Please note that under the refund policy there will generally be no fee refund for exemptions.

Consideration of prior learning for International students will be consistent with the requirements of the ESOS Act 2000 and the National Code 2018. If course credit or exemptions are granted this may reduce the length of the course. If this occurs before a visa is granted, Box Hill Institute will indicate the course duration, as per the reduction resulting from RPL or Credit Transfer. If the exemptions are granted after a visa is granted the change in course duration will be reported via the Provider Registration and International Student Management system (PRISMS) under section 19 of the Education for Overseas Students (ESOS) Act.

Students are advised that they must continue to maintain their enrolment load at a level that will enable then to complete the course within the expected duration.


Download the International Course List and Fees.


Material fees may be applicable to your course, and can vary depending on the course. If applicable, the exact amount is calculated at the time of enrolment.

Material fees can vary between AUD$200 and AUD$2,500 per year.

There are no materials fees for ELICOS students.


AUD$150 per calendar year (fee indexed annually). Please note that:

  • all fees are shown in Australian dollars
  • fees may be subject to a small price increase in subsequent calendar years in line with annual Institute fee pricing reviews.


You will also have to pay for Overseas Student Health Cover. The Institute’s preferred current provider is Bupa Australia. Find out the cost per year.

It is a requirement of the Australian Government that student visa holders take out medical insurance (OSHC) for the duration of their studies. The amount will be shown on your letter of offer.


Your Letter of Offer will outline payment details.


Full details of the Institute’s refund policy are outlined in the International Student Refund Policy.