Current International Students

Studying at Box Hill Institute

Get the resources you need as a current International student at Box Hill Institute.

Information on the

Box Hill Institute Academic Year

The academic year is January to June (Semester 1) and July to December (Semester 2). Each semester is divided into two terms.

All courses start in January. Some courses also have a July intake.

Box Hill Institute is open from Monday to Friday. Generally your classes will commence between 8.00am and 9.00am, concluding by 5.00pm however in many courses there are evening classes and weekend classes.

Student Code of Conduct

The Student Code of Conduct applies to all students across the Box Hill Institute and CAE community and aims to ensure the safety, comfort and well- being of everyone at the Institute.

Ensure your actions and words support teaching and learning:

  • Be punctual and meet all attendance requirements, submit your own words truthfully and on time.
  • Follow your teacher’s instructions in regard to mobile phone use in class. 

Respect yourself and others:

  • Harassment, vilification, bullying including cyber bullying, physical, psychological, sexual abuse including child abuse, and verbal assault is not acceptable and will not be tolerated.
  • You must not use information and communication technologies, such as email, mobile phones, text or instant messaging and websites to engage in behaviour that could reasonably be considered to have a negative impact on another person, cause them harm, or make them feel unsafe.
  • Respect the right to privacy and the property of others including their intellectual property.
  • Be free from the influence of alcohol and/or drugs on campus. Students under the influence will be requested to leave the Institute.
  • Illegal activities will be referred to the police.
  • Refrain from smoking in all campus buildings and grounds, or littering or damaging, stealing or misusing any Institute property.
  • Comply with Box Hill Institute and CAE policies and procedures.

Breaches of the Student Code of Conduct may result in action according to Institute policies and procedures including the Student Conduct Management Policy.

For more information, see our Policies & Procedures

International Student Life Support

Provides support and welfare assistance to all International students with the following services:

  • Private and confidential counselling
  • Intervention strategies to help students keep on track with studies
  • Consultations regarding immigration and visa policies
  • Student advocacy
  • Planning and providing activities for student engagement

International Student Academic and Language Support

Provides Academic and Language Support to all International students with the following services:

  • IELTS Preparation
  • Assignment planning and proofreading.
  • Language building activities one-on one or in small groups
  • Interactive online guides
Contact the International Team

Deferment, suspension or cancellation

Box Hill Institute is commited to assisting you as your priorities and circumstances change during your time as a student. The below terms refer to new situations and what will need to happen as you move forward.

Deferment

  • This applies to students who have received an offer or an electronic confirmation of offer (eCoE) but who have not formerly enrolled at the Institute. Students can apply to defer commencement of their course for up to one year. Deferment will be subject to places available and may also affect their visa if a visa has been granted.

Leave of absence

  • Leave of absence will only be approved in compassionate or compelling circumstances. Documentary evidence (for example, a medical certificate) must be provided for applications to the Centre for International Student Services for leave of absence to be considered.

    The maximum period for which leave of absence will be granted is six months. If leave of absence is granted, students are generally required to leave Australia. Box Hill Institute will notify the Department of Immigration and Border Protection that leave of absence has been granted.

    Leave of absence may affect a student’s visa and each student’s situation will be assessed individually. Students are advised to contact the the Department of Immigration and Border Protection for advice on how the change to enrol status may impact upon his or her visa.

Suspension or cancellation

  • The Institute may suspend or cancel a student’s enrolment because of inappropriate behaviour or misconduct. A student will be notified in writing that their enrolment has been suspended and that this may affect their student visa.

    In cases where suspension or cancellation is initiated by the Institute, students will be notified in writing of their right to appeal the decision within 20 days and to access the Institute’s internal complaints and appeals processes.

    The cancellation will not take effect until after the appeals process has been completed unless there are extenuating circumstances.

ELICOS Students

There will be an English language test and orientation session before your course begins. New students need to go to the Foundation Studies Reception (Box Hill Campus - Nelson) at 9.00am on the start date indicated on your offer letter. You will meet other students who are starting ELICOS and we will give you directions for enrolment and take you to the room where you will sit your language test. Please bring your passport.

You will then start your 1½ day orientation program. You will find out your timetable and class start time for the first day of classes. As part of the orientation we will walk around the campus. Wear comfortable shoes and bring a coat and an umbrella if it is cold or wet.

View the 2019 International Student Orientation Fact Sheet

Forms

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Confirmation of Enrolment Extension form

A new Confirmation of Enrolment Extension can only be issued in very limited circumstances. You must read this application form carefully and provide all required supporting documentation.

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Confirmation of Enrolment Extension form

Download the form here

Confirmation of Enrolment Extension

Change Course Form

Application to change a course or to continue with additional courses.

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Course Change form

Download the form here

Change of Course form

Request for Leave of Absence Form

This form is to be used by international students if you wish to apply to put your studies temporarily on hold. As leave of absence may affect your visa, you are advised to contact International Student Services prior to completing this form.

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Request for Leave of Absence form

Download the form here

Request for Leave of Absence form

Request for Letters Form

Requests for Letters from International will take up to five (05) working days.

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Request for Letter(s) form

Download the form here

Request for Letter(s) Form

Request for Release Form

A release will be provided in accordance with Box Hill Institute’s Transfer Request Policy and Procedure.

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Request for Release Application form

Download the form here

Request for Release Application form